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Racing Courses 
The practice course is on the North Frontage Road, just East of Battle Mountain. This course will be closed to traffic for an hour to allow racers to test over a two mile distance, with a 200 Meter trap. The test runs are to be held Monday, Tuesday, Wednesday, Thursday, and Friday mornings. This newly repaved course features a several mile run up, then 200 Meter traps, then a 3/8 mile shutdown area. This road is extremely straight and flat, but paved with a coarse stone amalgam.

The Rt. 305 course has a five mile run up with a 200 meter trap. See this page for course slope info. Only racers who qualify in in the top 10 will utilize this course. There will be two sessions per night, each lasting 20 minutes. We will attempt to launch an equal number of bikes per session, two to three minutes apart. The order of start will be: Early session: slower bikes group, fastest first to slowest (to lessen the risk of one bike overtaking another). Later session: faster bikes group, fastest first to slowest.


These are the mileage marker signs for the racers. Note that they count down to the end of the 200 m trap, not the start of the trap!

WHPSC Schedule of Events:

Daily Schedule of Events Monday September 15th - Saturday September 20th, 2008:


Sunday, September 14
Officials and others will meet, go out to the course and do as much set up as possible. Racers are invited to help if they are there already. Start vehicle inspection.
7:00 p m: Meeting in conference room of racers, officials and volunteers to make introductions and discuss what will happen during the week and hopefully get an idea of who are volunteers are and make job assignments. Venue TBA. Get qualifying requests and organize qualifying helpers. Start assigning helpers with course helper board.

Daily Schedule Monday through Saturday

7:15am - Contact NDOT if qualifying course not required (not available Saturday)
7:40am - Qualifying course helpers and riders should be at the course
8:00am - Qualifying starts
10:00am - Qualifying ends

4:30pm to 6:45pm - Record attempts on SR 305. Two sessions lasting 30 minutes each (the maximum amount of time we can close the road). Immediately after the record attempts we re-group at the Super 8 Motel to announce official speeds and to make announcements for the next day.

4:30pm - Lead crew sets bales at angle on bridge, opens gate at catch and places signs on paddle markers
4:45pm - Timers should begin setting up
- NDOT signs should be up (to be performed by NDOT)
- All 1st session racers should arrive at the start
- Bus Leaves the Civic Center and makes one stop at Ranch Road 3 (catch) area to pick up and drop off spectators.
- Distance markers should already be in place
5:00pm - All non-timing officials must check in at the Catch area with the Course Marshall.
5:15pm - All Officials should be in place
- ALL racers should be at the start area.
- 1st session racers should have their vehicles ready
- Spectator bus leaves the Ranch Road 3 area to drop off spectators. Proceeds to Ranch Rd 2 and parks by ambulance.

5:30pm - Roadblock begins.
- NDOT personnel and Race Officials to note the last car to pass before the block and confirm by radio with their counterparts at the other end of the course when the last car has passed the opposite end of the course.
-Racers can set up on the blocked lane of traffic in the order of launch.
-The last car from the North end of the course will be a WHPSC officials' car with flashing lights. NDOT personnel and WHPSC officials will announce when this last car passes though the south end of the course.
5:35pm - Timing tapes are laid down after last car passes timing area.
5:40pm  - Course Marshall, with radio contact with launch official and catch official, confirms
complete road clearance, that the timing system is operational. When affirmative, launch official will release the first vehicle with its chase vehicle. Faster riders will ride first in the session.
5:42pm - Second vehicle & chase vehicle
5:44pm - Third vehicle & chase vehicle
5:46pm - Fourth vehicle & chase vehicle
5:48pm - Fifth vehicle & chase vehicle
WHPSC Official’s car with flashing lights follows last chase vehicle down the course
Timing tapes pulled up after last vehicle & chase passes timing area.

6:00pm - NDOT personnel confirm arrival of last chase vehicle and accounts for all vehicles with Catch and Launch officials. Once confirmed and cleared from the road, the roadblock can open.

6:15pm - Roadblocks are reinstated
-The last car from the North end of the course will be a WHPSC officials' car with flashing lights. NDOT personnel and WHPSC officials will announce over radio when this last car passes though the south end of the course.
-Second Session riders may line up on the blocked side of the road.

6:20pm - Confirmation of last vehicles to pass roadblocks
-Confirmation of operation of the timing tapes.
-Launch of first vehicle in Second Session and its chase vehicle
6:22pm - Second vehicle & Chase vehicle
6:24pm - Third Vehicle and Chase Vehicle
6:26pm - Fourth Vehicle and Chase Vehicle
6:28pm - Fifth Vehicle and Chase Vehicle
WHPSC Official’s car with flashing lights follows last chase vehicle down the course
6:40pm - Timing tapes pulled up after last vehicle passes finish area.

6:40pm - Spectator bus leaves from Ranch Road 2 (Badger Ranch Road) and loads passengers in front of Spectator Area on SR 305.
6:40pm - NDOT can open road block from the start area Northward
6:45pm - NDOT personnel will confirm arrival of last vehicle and account for all vehicles with Catch official and Launch official.
-Spectator bus is loaded and moving.
-The North roadblock can open.
6:45pm - Course should be fully open to traffic
- Clean up crew moves bales back against the bridge, closes gate and stows signs behind porta potty at catch.

Immediately after the record attempts we re-group at the Super 8 Motel to announce official speeds, morning qualifying information and assign volunteer positions for the next morning and evening.

Post Race Meeting Schedule:
-Announcement of results in the Super 8 Motel
-Confirm Qualifiers for next day
-Review of safety violations and hazards noticed
-Confirmation of officials for the next day
-Other events scheduled (field trips etc)
-Open questions and discussions
-Adjournment

FR 402 - Qualifying Road Plan

 

FR 402 - Qualifying Road Plan
Dates: Sept 15, 16,17,18, 19 2008
Times: 9 a.m. to 10 a.m.

We are requesting the use and road closure of FR402 from North Frontage Rd eastward for approximately 3 miles. This road will be used for qualifying racers and for practice runs (for both racers and officials). There is little traffic on this road.

If we do not need to use this road on any particular day, we will notify NDOT by 7:15 a.m. that morning. If there are any cars that need to use the road between 9 a.m. to 10 a.m., the maximum time we will hold them up at either roadblock will be 15 minutes. Most likely the wait would be less, as we will be able to stop vehicle launches when necessary and let any cars pass through. Nevada Dept. of Transportation road personnel will staff the roadblock. Those wishing to use the course must talk to event organizers at meeting the night before.

Monday thru Sat 7:40 a m Qualifying helper and qualifiers meet at North Frontage Road. Machines must be tech inspected and insurance and release signed and fees paid. Dynamic (moving) inspection of new bike/rider combinations (more about this below). Hopefully all teams time permitting will have opportunity to have a practice run on this road.

Special events: (Currently Unconfirmed)


As in past years, Battle Mountain does it's best to keep things interesting for the racers and helpers. As all the racing happens in the mornings and evenings, there is a chunk of time in the afternoons to find other entertainment. All the special events will be run to complete by 4.00pm so there is time to prepare and get to the course.

Monday
1:00pm - Team and riders meeting at Motel 8 conference room. Essential for all participants and helpers

Tuesday
10:00am – 1:00pm - Show and Tell at The Battle Mountain Civic Center for Schools and the public - riders bring their vehicles to the school to display. Each team should have a bike there and at least one team member to talk about it. Lunch will be provided.

Wednesday
HPVA Board Meeting

Thursday
HPVA General Membership Meeting. Discuss direction and status of the organization and accept nominations for new directors and VP positions.

Friday
Drag races immediately after qualifying on North frontage Rd (qualifying course) Temporary membership and insurance is available for those only participating in the drags.

Saturday
9:00am to 12:00am -
One Hour Criterium at Battle Mountain highschool parking lot. Temporary membership and insurance is available for those only participating in the Crit.

8:00pm - Basque Society Dinner and Awards Ceremony with entertainment at the Civic Center for all racers volunteers and fans. After the final record attempts there will be the annual Basque dinner. There will be a sign-up sheet at the Official meeting so they know how many will be attending. This year there will also be a place on the sign-up sheet to indicate if you are vegetarian, or non-red meat people. Do this early so they can plan!
 


MediaSee Press Release


WHPSC Rules:

Records
This event's primary purpose is to set speed records. These records are sactioned by the IHPVA. Current IHPVA record categories for absolute speed are: Mens, Womens, and new for this year the IHPVA recognizes new records for male and female "junior" riders.  Juniors are specified by age on date of record attempt, in three age groups: 8 through 10; 11 through 13 and 14 through 16. Currently no official Juniors records exist, so now is the time to set some!

Racers and Teams

  • You are responsible for knowing all event rules.

  • All (sessions 1 and 2) teams should be in the start area before the first road closure

  • Rule: chase vehicle stays a minimum of 200 meters. Any closer results in disqualification of team, whether it was intentional or by mistake. See separate instructions

Event current information will be posted at the Motel 8 on a special Notice Board near the front desk or conference room.

Goals
It is the primary goal of all officials and volunteers to see that the current 200 meter world record is broken by someone at the meet, and that person (or persons) has/have the opportunity to make the currently required validation run on another day, if one is needed. It is the secondary goal of all officials and volunteers that each rider attains their personal speed goals. All of us will be working together to help each person win his race against the clock.

Team Responsibilities
Each Team must complete an entry form and pay the entry fee. Teams who do not compete for any reason will have their full entry fee refunded.

  • You are responsible for having or recruiting chase vehicle personnel (preferably two) and for making sure the chase vehicle people know the rules and procedures.

  • At Check-in: You must notify Event Coordinator about where you are staying or some way of contacting you.

  • If you are not going to run your bike, you must notify the Event Coordinator as soon as possible so that the start schedule can be changed if necessary.

  • If you are leaving the competition before it is over, you must notify the Event Coordinator as soon as possible so your slot can be awarded to someone else

  • The start times will be posted at the Motel 8 as soon as they are assigned. You are responsible for knowing your team’s start time, and for contacting the Event Coordinator as soon as possible if something necessitates a change in start time.

  • You are responsible for having people designated as your start crew, and making sure they know how to start your vehicle.

There will be a three-person protest/advisory committee. This committee will have final decision-making authority on any disagreements that can't be easily resolved. Contact the Event Coordinator to make your request.

Rider Insurance and Liability
Each rider must be a member of the American Bicycle Racing (ABR) group that is providing the insurance for the event. The ABR rider application form is part of the entry packet for this event. The other two forms that must be completed are the HPVA “Release and Wavier of Liability” and the “ABR 2008 Accident Waiver and Release of Liability” form.

Qualifying / Tech Inspection / Certification and Practice

  • The WHPSC 2008 will be run as an Open, with open qualifying each morning.

  • Each vehicle must be tech inspected before qualifying.

There will be Qualifying runs on North Frontage Rd. This "certification run" (also known as "dynamic inspection") will be part of the technical inspection. The technical inspector (Chris Broome) and observers will determine if the rider can control his bike at speed and has a safe means of stopping. Any other team can also make practice runs during the time the road is closed on Monday thru Sat, time permitting.

  1. All vehicles and riders must qualify.

  2. The 10 available slots on 305 will be awarded based on qualifying speeds.

  3. 305 starting positions may be bumped by faster qualifying entries on any day.

  4. The number of starting positions at risk of being bumped is equal to the number of qualifiers each day.
    Example: If 4 vehicles are qualifying then the bottom 4 finishers on 305 the night before are at risk and have the option - to re-qualify or rest on their previous qualifying speed.

  5. Entries / teams intending to qualify must notify the race coordinator the day before, no later than the post 305 results - meeting. This will allow the slowest 305 finishers to know how many starting positions are at risk.
    6. DNF(did not finish): a DNF on 305 for any reason will need to re-qualify.

  6. Any vehicle that posts a slower speed on 305 than their qualifying speed will receive the slower speed as their new - qualifying speed.

Start Order will be posted at the Super 8 Motel each day.
For Monday night, the organizer, committee members and technical inspectors will meet after qualifying and determine start order.
The start order sequence for Tuesday through Saturday night will generally be determined by the speed attained on the previous night and the overall course time. However, morning qualifying results may effect start order.
Start order for the next day will be announced at the evening wrap up meeting.
Any rider wishing to qualify the next day will need to state their intention at that meeting.

The organizers or starting official reserve the right to change the start order at any time.

Protest:
It is the responsibility of the overall event coordinator to try to make things run as smoothly and safely as possible, any protest that cannot be resolved by the directors will be decided by a committee of the 10 riders qualified to run on 305 that night.

A quorum of 6 riders will be required. Decisions will be by simple majority. The event organizer or his designate will chair the meeting and have the authority to break any tie Vote.

Any protest / disagreement concerning the day s events or the announced starting order shall be voiced at the evening wrap up meeting.

In the event a problem arises that needs to be addressed after the wrap up meeting, but before the next day of racing; the protestant shall be responsible to notify the10 riders qualified and the race director to attend a special rider s meeting to hear the complaint.

Evening Sessions – SR305
All teams (both early and late sessions) should be in the start area before the first road closure.

Let the event officials know if you have a designated catcher or not. Designated catcher would be in charge of catching your bike, with the other catchers assisting.

Run Sequence - There will be two sessions per night, each lasting 30 minutes. We will launch the bikes 2 minutes apart. The order of start will be: Early session: slower bikes group), fastest first to slowest to lessen the risk of one bike overtaking another. Later session: (faster bikes group) fastest first to slowest.

Chase Vehicles - See Chase Vehicle Instructions. Chase Vehicles must stay at least 100 meters behind bike at all times on the course. Getting closer than that will disqualify that run. The course observers will be watching for this. 100 meters is the distance between two highway reflective marker signs.

Rules
This event will run under the IHPVA Competition Rules.

IHPVA Launch Rules

3.2.3.2 Flying Start: A flying start is defined as a start where the vehicle may be assisted by accelerating before entering the timed portion of the course. Push assists by one or more persons are permitted. Pushers may not assist the vehicle for more than 15 meters.

Also note:

3.1.5 Integrity: No vehicle may discard any part after beginning motion.

The following language is how we will interpret and enforce launch dollies:
An assisted start device is permitted, with an assistant who will retract any exterior balance device and cease contact with the vehicle on or before 15 meters. The device must be released by the assistant and not the rider. As a safety measure the assistant may run along side the vehicle after 15 meters, as long as there is no further contact.

Wind speed rules
IHPVA rules state 1.66 m/s max wind speed in any direction for a legal record run.
For comparison: deciMach rules state 1.66 m/s is illegal if the direction exceeds 85 degrees left or right following wind and that headwinds are OK.

Safety
No cars will be allowed within the 200-foot span of the Highway right of way fence except for officials loading and unloading of timing equipment. Additionally, for rider protection. The Nevada DOT will remove the reflector poles on the side of the road for the last mile of the course during the week of the event.

Any daily cancellations due to weather will be posted at the Super 8 Motel.

The bleachers will be located 75 feet from the roadway. An orange plastic fence will mark the spectator area as in years past. The terrain between the road and the bleachers is soft dust specked with 3-foot sage bushes. The possibility of any crashing HPV coming near the bleachers at speed is extremely remote.

Helmets must be worn at all times while riding.

For Safety’s sake, we strongly recommend:

  1. You install a red flashing LED or an area of reflective material somewhere on the back of your bike. It can be difficult for the chase vehicles to see the racing HPV at speed.

  2. You encircle the rider-area of your bike with the extra protection of strong and abrasive-resistant composites. Fiberglass will not adequately protect the rider in a high-speed crash.

  3. You have two people in your chase vehicle: one to drive and one to take care of things in case of an accident.

  4. You purchase a set of FRS radios for use in your chase vehicle so they can remain in radio communication if they need to be dropped off on the course to assist the rider.


Fees:
While spectators are free, racers need to pony up some cash for the privilege of racing. 
SR 305 speed run Racers  - $200
Certification and Practice runs only- $30 (plus another $170 if you qualify and want to race on Rt. 305)


Prizes:

To Be Determined- Donations accepted


Volunteer information
Current event information will be posted at the Motel 8, on a special Notice Board near the front desk or in conference room.

It will be helpful if you let the Event Coordinator know where you are staying or provide a cell # so we can contact you if necessary. A sign up form will be provided at the Motel 8.

Goals- It is the primary goal of all officials and volunteers to see that the current 200 meter world record is broken by someone at the meet, and that person (or persons) has/have the opportunity to make the currently required validation run on another day, if one is needed. It is the secondary goal of all officials and volunteers that each rider attains their personal speed goals. All of us will be working together to help each person win his race against the clock.

Each volunteer has the option of rotating to at least one other position during the meet, providing they meet the requirements of that position. The goal would be to have it so a volunteer spends some time in the “slow” parts of the course and some time in the “fast” parts. However, if you have a physical limitation, you may not be able to rotate to some positions.

If you want to be a spectator instead of volunteering on some nights, that’s fine. Just tell the event coordinator. If possible assist in finding your replacement.

Make sure you are willing and able to do what your position entails (see volunteer job descriptions). The main starter, course marshal and head timer positions will not rotate unless it is necessary.

Sunday volunteers are needed during the day to help set up bleachers, snow fencing and hay bales.

We will begin to assign volunteer positions at an initial meeting on Sunday evening Sept 30th 7:00 p.m. in the Motel 8 conference room. The main briefing starts at 1.00 on Monday Oct 1st (same place) and each night after the speed announcements. Sign up early to pick your spot! Any spots not assigned the evening before will be assigned the next morning.

Evening volunteers should leave the motel by 4:00 and meet at Ranch Road 3 (catch) at 4:30 to get orange vests and radios.

Qualifying will be from 8 to 10 am each day, if required. About 6 helpers will be needed.

Responsibilities: The Event Coordinator and Course Marshall will make most decisions and try to make things run as smoothly and safely as possible. There will also be a three-person protest/advisory committee. This committee will have final decision-making authority on any disagreements that can't be easily resolved.

Catchers: Please be sure to read the catching instructions for each vehicle and that there is a plan in place. Spread out for maximum coverage.

Chase Vehicle Drivers: Please be sure to read the instructions and procedures for Chase Vehicle Drivers.

OFFICIALS

  1. Course Marshall (stationed at RR 2)

  2. Launch official

  3. Launch assistant

  4. Ranch road 1

  5. Ranch road 2 (same person as Course Marshall)

  6. Two-mile observer

  7. Catch area official and several catchers

  8. Parking Official (Ranch Road 3)

  9. Head timing official

  10. Wind official 1 (often a BM HS physics student)
    11 Wind official 2

  11. Timing Area Communications

  12. Extra Timing tape official (2)

  13. Spectator area official

  14. Km timing tape official (2)

  15. Mile timing tape officials (2)

  16. Qualifying course launch

  17. Qualifying course catch (3)

  18. Qualifying course timing

Officials will choose places from the course board each evening or early morning. Time to see which spots we have to fill to switch jobs and learn new ones.

COURSE MARSHALL

  • Keeps list of persons to contact. Note where all the teams are staying!

  • Night before: compose schedule of entrants for next day, order of start, start times, and road closure times. Post at Motel 8 before morning. Schedule volunteers the night before if possible, otherwise in the morning.

  • Check in all officials at Ranch Road 3 at 4:30-4:45. Give radios to: Start, RR1, mid-course, course marshal/RR 2, Timing, catch. Volunteers pick up ID tag, orange vest, radio and any other equipment from Course Marshal. Course Marshal checks off on checklist and recruits volunteers for vacant positions.

  • Give a copy of Start schedule to start area, timing, catch areas, and to spectator volunteer if there is one.

  • Course "Pre-Sweep" 15 minutes prior to closure. Take RR1 and mid-course observers to their stations if necessary and drives the course 15 minutes prior to closure. Identify any "non-permit" cars and get them off the course.

  • Return trip is “COURSE CLEAR CHECK “ – this is the final "RUN" of course to confirm all clear.

  • Responsible for ensuring that all systems are ready – course is clear, timing is ready, vehicles are ready, catchers are ready. Course marshal must verify that course is clear and that timing is ready. Keep everyone, including catchers, informed as to who is on course and where they are.

  • The first launch can start when these conditions have been met:

    • The course is clear of vehicles (the spectator bus is the last one to be in the road)

    • Road blocks are in place

    • The timing system is up and running

    • All officials are in place

Course Marshall needs: Orange vest, clipboard, notebook, cell phone, radio, spare radio battery, car

It is the sole responsibility of the course marshal to make go/no go decisions. If a road flare is set off, then the course is closed. Otherwise it is up to the course marshal. Timing systems must not be shut down nor tapes lifted without checking with him/her.

START OFFICIAL AND ASSISTANT

  • Indicate to teams when there is 15 minutes to go, 10 minutes, 5 minutes, and 1 minute to go

  • Reiterate to the remaining vehicles that there is 2 minutes between launches as they are lining up on the course, so they can plan accordingly.

  • If possible, assign an experienced volunteer to “float”, helping all teams to get ready as needed.

  • Start procedure -- Since we only have 30 minutes per session, time is of the utmost importance. The starters will be responsible for lining bikes in start order sequence, but staggered left/right behind each other. If the bike that is supposed to start has an aborted launch and cannot be easily re-launched, or if it is not ready, or has a mechanical on the line, the next bike will be launched instead. If the bike with a problem still cannot launch, it will be moved to the last slot for that session. If we run out of time for the last person that session, they will have a definite opportunity to run the next day.

  • Bottom line: each bike has two chances before it is moved to the back of the line.

  • The starter and assistant starter will deal with any start line problems at the time, with the goal of keeping things moving on time. They will have the authority to change things as needed.

  • The Start official or assistant keeps track of the time between launches. A 2-minute gap is the typical spacing. The launcher may alter that depending on the situation.

  • Indicate to the course marshal when the vehicle is actually underway.
    Terminology to use:

    • “__________ is underway”;

    • “__________ has bad start and will retry”

    • “__________ has been moved to back of the line” ·

  • Allow racers to swap positions if they both desire.

  • Parking in launch area. Entrants should be closest to road. Chase vehicles should be positioned in same start order as their bike.

Start officials need: Radio, spare radio battery, orange vest, broom, trash box, chair, clipboards (2), small folding table, “Start Order” board, clock.

RANCH ROAD 1 , 2 and MID-COURSE OBSERVER

  • Ranch Road 1 is about 1 mile from the start. It is numbered Gate 19.
    Mid-course observer is stationed on west side of road around 2-1/2 mile marker.

  • Ranch Road 2 is about 1/4 mile from the timing area. It is where the ambulance, spectator bus, media and official parking will be. This Gate is marked Badger Ranch.

  • Observers at the Ranch Roads are there to make sure no motor vehicles get on the track, and that no one is parking in the highway right-of-way area. Each observer will also report “vehicle clear Ranch Road 1,2 or midpoint” when bike has safely passed.

  • Ranch Road 1,2 and mid-point observers report “_(name of vehicle)_ has passed (location)” when bike has safely passed. The observers will also report any problems.

  • Indicate to the course marshal when the vehicle has passed you.
    Terminology to use:

    • “__________ is clear Ranch Road 1”;

    • “__________ is down but ok”

    • __________ is down at ________________; request assistance”

  • All observers are to report any chase vehicles that are following their vehicle too closely (closer than 100 meters) or driving unsafely. One hundred meters is the distance between two roadside markers.

Ranch Road 1,2 and Mid-Point Observers Need: orange vest, chair, water, binoculars (if have), Radios, spare radio battery, camera (this is a great place to get speed shots!) and patience.



Spectator Area Person
This official will be stationed at the spectator area to make sure that

  • spectators don’t stray onto the course; and

  • that media do not get in the way of anything.

  • In addition, this official can relay to the spectators the times as reported from the timing area.

Spectator person needs: Orange vest, small radio in contact with timing communications person, clipboard, HPVA Quest Flyers to hand out and knowledge about this event and HPV racing in general to answer questions from the spectators and announce what is happening.


TIMING PERSONNEL

  • Head Timer will be in charge of the timing area.

  • Other timing area personnel are the wind officials, people to tape the timing strips down and test them and a communications person.

  • The timers will record times and wind data, reset time, enter data into computer and by hand on a form provided.

  • If possible a designated timing communications person will radio time or speed to catch and spectator areas.

  • The timing area communications person is responsible for all radio and telephone communications to/from timing area, and for transmitting information to timers and all others. The more communication, the better things will run!

  • There is a large board with teams, times, speeds, wind speeds to be filled out each day at the Civic Center from data compiled at event site.

Timing Personnel will need: Timing equipment, table, chairs, duct tape, cones, Radios (main and small), spare battery for main radio and orange vest.

Timing Tape Volunteers

  • Responsible for laying timing tapes down and taking them up again as needed. Will also test tape in (small) radio sync with head timer.

  • Note: Lay tape down with one strip of duct tape completely covering wire. Push down firmly. Lay second strip of duct tape with top edge facing in same direction as the bikes will be going.

  • Important! Remove the duct tape from the timing tape while the timing tape is still on the ground. Don’t kink or wad up the timing tapes, or get them wound up in duct tape!

Need: Orange vest, duct tape, razor knife, wire strippers, small screwdriver, flashlight, trash bag, and small radio.
Important Safety note: Timers need to park against the fence as far back as possible from road next to the fence.


RANCH ROAD 3 (catch) PARKING Person

The Parking person has a most important job. He/she will have the responsibility to:

  • Open the ranch road gate for our cars and chase vehicles
    Note: The ranch land behind the gate may have cattle. The Parking Person needs to remain in this area throughout the time we are there to make sure there are no problems.

  • Make sure people park out of the way, don't block the ranch road and don't try to enter the course area to park. If possible designate one side of parking area for racers and crew only.

  • Make sure the roadblock is at least 200 feet beyond the entrance to the ranch road.

  • Prevent anyone from walking from the catch area towards the timing tapes on the road. If someone comes late, they may walk up to the spectator area on the footpath below the powerlines on the other side of the fence. · Media people are either dropped off or take the Spectator bus

  • Make sure that the right side of the road is kept clear in case of brake failure on a vehicle. · Make sure there is room for chase vehicles to pull completely into parking area before attending to their rider. Driveway should be kept clear of spectators and vehicles.

  • Important! Parking person makes sure the ranch gate is closed as we are leaving.

  • If necessary and possible, Parking Person can assist Catchers if needed, but primary responsibility is course safety, not catching.

Parking person needs: chair, orange vest, watch and access to radio

CATCH OFFICIAL AND CATCHERS

  • The Catch Official is in charge of the area to get the bikes off the road quickly. He should be in communication with at minimum the timing area so he knows which bike is coming.

  • There should be a minimum of four catchers at any one time, especially for the first bikes. The Ranch Road 3 - Parking Person can assist if necessary. Ideally each team will provide a catcher familiar with their bike.

  • Very Important! Catchers should not bunch up. Station two across from each other in one area and two farther back (across from each other) in case the bike overshoots the catch area. If possible, station an extra two catchers much further back to prevent overruns. If enough catchers one should act as “target” for riders to head toward by holding flashing batons and waving them overhead while holding central position.

  • Catchers should have orange vests with flashing lights for visibility. Also good to borrow orange airplane flashlights from airport.

  • There will be written instructions if the teams give them. Otherwise it is helpful to ask a team member to instruct one of the catch team during the day if there are any special handling needs. The directions need to be clear, i.e., sometimes there is confusion on the part of the rider and the catcher, like the catcher may back up when the rider is expecting the catcher to stand still.

  • Instructions should include how the bike will approach, how it stops, where to hold it, how to untape or unfasten, how to handle sensitive items like camera pods.

  • Catch Official is responsible for getting the teams to get the bike, rider and chase vehicle off the road ASAP to prepare to catch the next bike. He should also continually be watching up the course to note when headlights move to the left to bypass the timing tapes. Chase vehicles will be asked to turn off lights after crossing the bridge so the vehicle can be seen more easily.

  • Note: chase vehicle should NOT pass the HPV before it has stopped


Needs: Orange vests, binoculars (if have), radio, spare radio battery, clipboard, flashing batons.


 

Lodging:
Super 8 normally blocks off a bunch of rooms for us.
Bertha Dorothy is the contact for any questions. The # is 775-635-1112. Bertha says make sure reservations are made using the HPVA name otherwise the blocked off rooms will not be available.  WiFi is included. Make your reservations early...

Super 8 Motel

Address: 825 Super 8 Dr. P. O. Box 307 Battle Mountain, NV, 89820 USA
Phone: 775-635-8808

Other Motels in Battle Mountain


Travel:
The event will be held on stretch of HWY 305 about 14 miles south of Battle Mountain, Nevada., which is located on HWY 80 about 219 miles Northeast of Reno, NV and 301 miles West of Salt Lake City.

Though Battle Mountain has it's own airport, the closest commercial airport is in Reno, Nevada. Once there you can rent a car and take a high speed 2 hour trip to Battle Mountain. 

The first day's event will start at approximately 5:30 pm on Monday October 1st. Any daily cancellations due to weather will be available on the Battle Mountain Chamber of Commerce telephone at 775-635-8245.

 

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